Capability sheet · Singapore
Features for everyday cloud accounting
This page is the plain description of what Ophrysen does, without the sales framing. If you want to know whether the software can issue a tax invoice, match a bank line, or produce a report your accountant will accept, the sections below cover it. Each one names the capability and the situation it is meant for.
What you record
Invoices, bills, expenses and bank lines enter one ledger, so a figure you type once shows up in the invoice list, the cash flow view and the year-end report without being re-keyed.
What you get out
Profit and loss, balance sheet, general ledger, and aged receivable and payable reports for any date range, exportable when a bank, landlord or accountant asks for figures.
Nine capability areas
One ledger
Invoicing and receivables
Create an invoice, add line items, apply tax where it applies, and send it as a PDF. The invoice then carries a status through its life: draft, sent, part-paid, paid, or overdue. That status is what makes receivables manageable, because you can see at a glance who owes what instead of cross-checking payments against a list.
Recurring invoices cover retainers and monthly contracts, and credit notes handle returns or billing corrections. For Singapore service businesses that invoice the same clients every month, this removes a recurring manual task: you set the schedule once, and the software raises each invoice on its own date for you to review before it goes out.
Invoice lifecycle
Draft, sent, part-paid, paid, overdue — each invoice holds one state, and the list sorts by it.
Recurring and credit notes
Set monthly or retainer invoices on a schedule; correct a job with a credit note instead of deleting history.
Bank reconciliation
Bring in your bank transaction data and match each line to an invoice, expense, or journal entry. Anything unmatched stays in a queue until you resolve it, so nothing quietly disappears. Multiple bank accounts each reconcile separately and feed the same ledger, which suits businesses running an operating account plus a separate account for payroll or reserves.
Statement line — a card settlement or bank charge lands in the feed with its own date and reference.
Match it to the invoice it pays, or code it as a bank fee so the fee shows in the right expense account.
Unmatched queue — lines nobody has explained yet stay visible until you clear them.
Work the queue weekly and the month-end close stops being a scramble through old statements.
Operating account — day-to-day income and supplier payments reconcile here.
Keeps the main trading picture clean and separate from money set aside for other purposes.
Payroll or reserve account — a second account reconciles on its own but posts to the same ledger.
Reconciliation is the habit that keeps reports trustworthy, and the software is built to make that habit quick rather than painful.
Cash flow tracking
Cash flow tracking shows money coming in and going out over a period you choose, based on recorded and reconciled transactions. It answers the question owners ask most often: can I cover the next payroll run or supplier payment?
Because it draws on the same data as the ledger, it stays consistent with your reports rather than living in a separate forecast spreadsheet. Review it weekly if cash is tight, or monthly if your cycle is steadier — the period selector is yours to set, and the underlying transactions stay one click away when a number looks wrong.
What the view answers
- Money in for the period Receipts
- Money out for the period Payments
- Net movement across the period Net
- Where each figure came from Ledger
Financial reporting
The reporting set covers profit and loss, balance sheet, general ledger, aged receivables, and aged payables. Run any of them for a date range and export when a bank, landlord, or investor needs figures.
Reports reflect what has been entered and reconciled, which is why a monthly close routine matters more than any single report feature. If you hand books to an accountant, these are the outputs they will expect to see — and if they need a different cut of the data, the general ledger export is the one they usually ask for.
Profit and loss
Income against expenses for the period, the first thing most owners read.
Balance sheet
Assets, liabilities and equity at a point in time — useful when applying for credit or a lease.
General ledger
Every posting behind the summary figures, for when a number needs tracing.
Aged receivables
Who owes what, grouped by how long it has been outstanding.
Aged payables
Bills you owe and when they fall due, so payment timing is a decision rather than a surprise.
The street most of our clients trade from
Multi-currency accounting
Record transactions in foreign currencies and keep your reporting currency consistent. This matters for Singapore companies that invoice clients in USD, buy stock in MYR or CNY, or pay overseas suppliers. Exchange differences are handled in the ledger rather than tracked in a side spreadsheet.
If you deal in one currency only, this feature simply stays out of your way: the currency field holds SGD and nothing on screen changes.
Users, roles, and accountant access
Set up separate user accounts for the people who enter transactions, approve payments, or only review reports. An external accountant can be given scoped access for year-end work, which keeps everything in one system instead of moving files by email.
Access controls are deliberately simple: you can see who has what, and you can change it when staff or your accountant changes. Nothing is buried in a settings tree you have to remember.
Expenses and supplier records
Record expenses against the right account and keep supplier details in one place. Bills you owe appear in aged payables so you can plan payment timing rather than discovering overdue amounts late. Attaching supporting documents to a transaction keeps the audit trail in the system.
For businesses that currently keep receipts in a folder and supplier details in a spreadsheet, this consolidates both — one supplier list, one place where the receipt lives next to the entry it supports.
Setup, migration, and data export
Onboarding covers your chart of accounts, opening balances, bank connections, and invoice templates. What happens depends on where you are coming from.
Moving from spreadsheets
You bring opening balances and outstanding invoices, then start fresh transactions from a cutover date you choose.
Moving from another product
We help map accounts and contacts so the chart of accounts you keep working with still makes sense.
Exporting your data
You can export your data, which matters if you ever change tools or need to hand a full dataset to an accountant.
Questions about your own chart of accounts, or how long a cutover takes for the size of your books? Ask about onboarding and we will walk through it with you before anything is moved.
Ask about onboardingMobile and remote access
Because Ophrysen runs in the browser, you can issue an invoice or check a balance from a laptop or phone without installing software on one specific machine. That suits Singapore teams that work partly remotely or split time between an office and client sites, and it means a change of hardware does not interrupt the books.
Works from
- A laptop at the office or at home
- A phone at a client site or on the move
- A shared machine when a colleague is covering
Common questions about the features
Can I issue a tax invoice from the software?
Yes. Invoices are created with line items, tax applied where it applies, and sent as a PDF. Each invoice then carries a status — draft, sent, part-paid, paid, or overdue — so the receivables list tells you where each one stands.
What happens to bank lines that don't match anything?
They stay in an unmatched queue until you resolve them. Nothing is dropped silently, so a line you have not explained is still visible the next time you sit down to reconcile. Clearing the queue weekly keeps month-end straightforward.
Do I need a separate spreadsheet for cash flow?
No. Cash flow tracking draws on the same recorded and reconciled transactions as the ledger, so the view stays consistent with your reports instead of drifting apart from a forecast file that nobody updates.
Can my accountant work directly in the system?
An external accountant can be given scoped access for year-end work, which keeps everything in one system instead of moving files by email. You can see who has what access and change it when staff or your accountant changes.
What if I want to leave later?
You can export your data, which matters if you ever change tools or need to hand a full dataset to an accountant. Onboarding also covers the chart of accounts and opening balances, so a future move follows the same steps in reverse.
Ask us about a feature
If a capability on this page does not match how your business actually works, tell us the situation and we will say plainly whether the software covers it. Ophrysen Cloud Accounting is registered in Singapore and supported by a local team during business hours.
Business phone
+65 6207 9299
Monday to Friday, 9:00 AM – 6:00 PM (SGT)
71 Robinson Road, #14-01, Singapore 068895